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Submission Guidelines

I. Checklist of Student Reminders Before Submitting Work

    • At the time of submission, you are still officially an undergraduate student at The Hong Kong Polytechnic University.
    • Work must be original, and not previously published.
    • Submissions may be assignments from CAR EWR subjects and other PolyU courses, from the current academic year.
    • Contributors may submit up to two pieces of writing each year.
    • Simultaneous submissions are acceptable, but please notify us if your work is accepted elsewhere.

II. Submission of Papers

  1. Send the submission as an MS Word document attachment. Please do not paste the work in the email body.
  2. The email subject line should read “Submission – Writing Genre – Student Name.” For example: Submission – Biographical Essay – Dean Gui.
  3. In the body of the email please include: i) Author’s Name; ii) Author’s Contact Email Address; iii) Author’s Contact Number (if available); and iv) List of Works Submitted.
  4. If Turnitin was used for the assignment, attach a copy of the report as well.
  5. Send the preceding information to inscribe@polyu.edu.hk

Additional Items Only for Student Papers Accepted for Publication

  • A brief (300 words) abstract – concise summary or teaser – of your article
  • A brief (50 words) professional bio of yourself (together with a profile photo of yourself)
  • A brief (50 words) summary of the course assignment related to your article
  • 3 – 5 keywords representing the most important or interesting elements of your article
  • A Wikimedia Commons, Creative Commons or other copyright free image representing a major theme found in your work
  • Complete contact information for the author (full name, both school and personal email addresses, and mobile number)

III. Submission of Journal Cover (accepted year-round)

  1. All images submitted should be in jpeg format and 100dpi resolution (a file of higher resolution will be required upon selection for publication).
  2. We accept only images in portrait orientation at this time.
  3. Put the subject line with “Submission – Journal Cover – Your Name.” For example: Submission –Journal Cover – John Chan.
  4. In the body of the email please include: i) Artist’s Name; ii) Contact Email Address; iii) Contact Number; iv) List of Works Submitted.
  5. Send the image to inscribe@polyu.edu.hk

IV. Response Time & Notification

  • An email confirming receipt of submission will be sent within 3 weeks of the submission deadline.
  • An email notification of acceptance / non-acceptance will be sent within  7 weeks usually after the deadline.
  • To contact the editors regarding general enquiries send your messages to inscribe@polyu.edu.hk.